CANCELLATION AND REGISTRATION POLICY

1-REGISTRATION: Online registration is now open

2-TERMS AND CONDITIONS:

      General:

  • To use the online registration system, each user must first create a user account.
  • A personal address (Institution/Company or private) and email address for each delegate must be provided during the registration process.
  • Multiple registrations with the same email address will not be accepted by the system.
  • Please ensure the billing details are entered correctly as invoices cannot be changed later.
  • The following payments are accepted through the on-line registration system:

o   Credit card (Visa, MasterCard and American Express).

o   Bank transfer, details for which you will find on your confirmation email.

  • Confirmation of registration and invitation letters will be emailed to you once supporting documentation (passport photo page/letter from Head of Department), if applicable, and payment has been received. Please allow three working days for credit card payments, five working days for European bank transfers, and fifteen working days for foreigner’s bank transfers.

      Registration Fees:

                Conditions and prices:

Early bird (due date 28th February 2022) Regular (1st March - 18th May 2022) Late/On-site
Standard 730 850 940
AeH2 Institucional Members 580 690 750
AeH2 Individual Members 620 730 800
Students 500 520 560

* Prices are in €(EUROS) 21% VAT is NOT included.

* Student rates are just for attendance, do not include the right to give oral/poster presentations. Students making an oral or poster presentation should pay the standard rate. Any person paying the student rate should provide a document regarding her/his student status.

* Any person attending the congress (including any social event) should pay the corresponding rate.

* AeH2 institutional member discounts are limited to a maximum of 4 registrations per entity.

      Payment Options:

  • Credit Card:

Please use the on-line system to register by credit card using VISA, MasterCard or American Express.

Our on-line payment interface provides a Secure Website Order Page.  As part of our dedication to provide secure online payment methods, we have added an extra level of security for VISA and MasterCard payments. This protects you from the unauthorized use of your credit card. 3-D Secure technology consists of the programs ‘Verified by Visa’ and ‘MasterCard Secure Code’.

For queries regarding on-line payments please contact FULLMEETING, Phone Number: +34 669 79 24 31  registration@ehec2022.org

  • Bank Transfer:

Please use the on-line system to register by bank transfer details for which can be found on your personal account. All charges due on bank transfers must be paid by the registrant. Please include the ID NUMBER / FULL NAME as reference on the bank transfer.

      Cancellations/Refunds:

Cancellations must be made in writing by email to registration@ehec2022.org. Currency exchange gains/losses are the responsibility of the registrant, and the Congress Secretariat will not accept liability for money loss through bank charges, transfers, or currency fluctuations. Refunds will be settled 30 working days from the end of the congress, to facilitate necessary organizational and logistical procedures. Cancellation of registration fees is as follows:

  • 100% of the fees paid will be refunded for cancellations received before March 31st, 2022.  
  • 75% of the fees paid will be refunded for cancellations received between April 1sts 2022 and April 15th, 2022.
  • 25% of the fees paid will be refunded for cancellations received between April 16ths 2022 and April 30th, 2022.
  • No refund can be made for cancellations received after May 1st, 2022.

 

3- BADGES:

All persons attending any function of the Congress are kindly requested to wear their badges during all Congress activities. Entry will not be permitted without a badge.

4- CERTIFICATE OF ATTENDANCE:

Certificates of attendance will be available at the registration desks, from Wednesday, May 18th.

5- LANGUAGE:

English is the official Congress language. No translation will be provided.

6- ON SITE SECRETARIAT AND REGISTRATION DESK:

  • Wednesday May 18th    08:00 - 18:00
  • Thursday May 19th       08:00 - 18:00
  • Friday May 20th           08:00 - 13:00
  • Subject to change